Project Implementation Methodology
As well as supplying out-of-the-box solutions, Docuspace also offers Application
Whether you require assistance with integration of our out-of the box solutions
with your existing systems, build an interface from our product range or make use
of our Application Integration services, we can customise a solution for you and
integrate it with your exiting systems.
At Docuspace we take a systematic approach to application development, implementation,
deployment and integration. We work with you, as your RFID Technology Partner.
At each stage of our interaction with you, we present you with a project plan and
proposal for your approval. Once the proposal is ‘signed off’ and project plan agreed,
we execute it and then review its outcomes with you. At all stages of the project
you know what is happening, what you can expect and what the benefits are. At all
phases of our relationship we focus on minimising risk and providing you with excellent
Typically most projects follow a similar process:
To begin with we need to know “what you want to do” — what initiative you have in
mind or ‘where it hurts’ — what is the problem your intending to solve. We analyse
your current processes and develop a new process model applying the benefits of
automated data capture using RFID technology. With this information we develop a
business case based on the new process model that demonstrates your potential return
Scoping and discovery
Project scoping involves a detailed analysis of your current operational processes
and practices and what other processes, procedures or systems will be effected by
the introduction of new processes. The aim of this stage is to develop a project
plan for the strategic application of RFID technology through phased integration.
Once we’ve developed a strategic application plan we can develop a specification
for the resources required to design an application model.
Design is based on specifications arising out of the application model that reflect
the requisite system inputs and outputs and form the basis for functional specifications
that define the system and data flow.
Once the design phase is complete, a project implementation plan is developed based
on these functional specifications; the internal architecture of the system is designed
and presented to you as a prototype
Development and Testing
As soon as the prototype is developed it is tested at your site using simulated
data for accuracy, and compatibility with other data delivery systems.
Each module goes through the same quality assurance process and your involvement
is encouraged to refine the application further. Once the testing period is completed
it is approved by you and is ready for release as a pilot.
Deployment and Review
Upon the release of a software version, a fully functionally system is installed
and deployed at your site as a pilot project and continues to be tested in a live
operating environment. After an agreed period the application is reviewed again
for any bugs and its functionality based on the initial brief.
Once the pilot project is signed off, the remaining phases of the application installation
are systematically executed in accordance with the project plan.
We will train key people at your site and provide them with the tools to train others.
Training is assured by the instructor and trainee alike and signed off by both and
their supervisor. This is to ensure that all personnel using the technology are
confident and capable performing the required tasks.
Feedback provided by the trainee as to the quality of the training is also required
to ensure continual quality improvement of training services.
Implementing new systems usually requires a change to operational procedures. For
the best results a Change Management Plan is required. The keys to change management
are communication, good planning, process validation and review. This ensures the
change management process is seamlessly managed and best practice principles are
Once the project is complete we provide a series of options for support based on
you anticipated needs. See the
section for more information.
Once the project is completed, we provide you with a version controlled document
in a PDF file format. Any further updates to the software or modifications are recorded
as part of the version control policy.